ASP Program Proposal Packet Online Submission Form

The ASP Steering Committee reviews program proposals of retention programs initiated by registered UC San Diego student organizations.

  • Program Coordinator(s): SPACES Staff Member and/or Student Org Principal Member
  • Program Type: Retention Internal or Co-Sponsored Programs affiliated with a student organization

In order for your program proposal to be reviewed by the ASP Steering Committee, your Program Proposal Packet must be submitted via the form below by the respective deadline.  Hard copies and/or direct email submissions of your Program Proposal Packets will not be accepted.In the case that the submission form does not work, please email all the required documents to

2016-2017 SPACES Program Proposal Deadlines
Fall Quarter 2016
Deadline to Submit Event/Program Dates Funding Status Notification
Friday, September 30, 2016 Nov. 7-Dec. 10, 2016 Monday, October 10, 2016
Friday, October 14, 2016 Nov. 21-Dec. 10, 2016 Monday, October 24, 2016
Friday, October 28, 2016 Dec. 5-Dec. 10, 2016 Monday, November 7, 2016
Friday, November 11, 2016 January 23-March 20, 2017 Monday, November 21, 2016
Friday, November 25, 2016 February 6-March 20, 2017 Monday, December 5, 2016
Winter Quarter 2017*
Deadline to Submit Event/Program Dates Funding Status Notification
Friday, January 13, 2017 February 20-March 20, 2017 Tuesday, January 23, 2017
Friday, January 27, 2017 March 6-March 20, 2017 Monday, February 6, 2017
Friday, February 10, 2017 April 3-June 10, 2017 Tuesday, February 20, 2017
Friday, February 24, 2017 April 17-June 10, 2017 Monday, February 27, 2017
Friday, March 10, 2017 May 1-June 10, 2017 Monday, March 20, 2017
Spring Quarter 2017*
Deadline to Submit Event/Program Dates Funding Status Notification
Friday, April 7, 2017 May 15-June 10, 2017 Tuesday, April 17, 2017
Friday, April 21, 2017 May 29-June 10, 2017 Monday, May 1, 2017
Friday, May 5, 2017 June 12-Fall 2017 Monday, May 15, 2017
Friday, May 19, 2017 Fall 2017 Monday, May 29, 2017
Friday, June 2, 2017 Fall 2017 Monday, June 12, 2017

ASP Program Proposal Packet Online Submission Form


Event/Program Name (required)

Date(s) of Event/Program (required)

Program Coordinator 1's (Point Person) Name (required)

Project Coordinator 1's Email (required)

Project Coordinator1's Phone (required)

Program Coordinator 2's Name

Project Coordinator 2's Email

Project Coordinator 2's Phone

Who is the lead coordinator on this project?

Program Host(s) - If multiple hosts, hold down shift and select the hosts:

If the program host is not affiliated with a student organization, please submit your program proposal through the SPACES Program Proposal Online Form.

Primary Intended Audience:


Please upload the following items for your Program Proposal Packet:

1. SPACES Program Proposal Forms (required)
Please download the 2016-2017 SPACES Program Proposal Forms

  • Open the document in Microsoft Word and type in the information for your project in the allocated space. Please do not exceed the allocated space .
2. Detailed Budget (w/itemized breakdowns) (required)
Please use the following template: SPACES Detailed Budget Template

  • The template has been formatted to account for tax in the line items for food, materials, and misc. categories.
  • Formulas have been included for the subtotal and total columns. Please do not manually enter in information on the subtotal and total columns.
  • The only items you should be changing are the individual items, cost per item, and quantity. You may add and/or delete rows as needed.
3. Price estimates and/or quotes

  • Obtain price estimates and/or quotes from vendors to verify the amounts listed on your budget (i.e. catering, AV/tech, transportation, contracts).
4. Tentative Schedule of Event/Program (required)
  • This is an outline of what the agenda/schedule of your event/program will look like.
5. Draft of Program Evaluation for participants (required)
  • This is an evaluation that you will administer to the participants before, during, and/or after your program. You must include at least 5 questions.
6. Draft of marketing methods (i.e. ideas for a flyer)


In order to submit a Program Proposal Packet to SPACES, you must check all the boxes below. By checking the boxes, you acknowledge and agree to the following statements:

I have read through the funding guidelines as outlined on the SPACES Website and I am aware that failure to abide by all requirements listed in the handbook will result in loss of funding.

I acknowledge that the funding committee will not accept or review incomplete and/or late Program Proposal Packets.

I understand that if SPACES has allocated me funding, I will utilize the funds in an appropriate manner as detailed in the budget and in the description of the program that was submitted to the committee. I will submit my Post-Program Report to SPACES within 10 days after my event/program.

I understand that SPACES has the right to withhold or revoke funding for reasons that the respective funding body may deem appropriate.